Looking to host a special event on Town of Gypsum property?

Please complete and submit the Special Event Permit Request form (below) to our Public Works Department. Once received, your request will be reviewed based on facility availability. If the space is available and your event is approved, a security deposit, along with any applicable fees, will be due shortly after submission. Fees and deposits vary depending on the scope of your event.

Applications And All Required Attachments Are due 60 Days Prior To The Event

After staff reviews your application, you will be notified if your event requires other permits, additional information, and/or a meeting with the Town of Gypsum staff. The pertinent section of the Town of Gypsum Municipal Code is available upon request for your reference. If you have any questions or are unsure about something, please email our Public Works Office Coordinator or call 970.524.3121.

*The above rates are per day rates. If your event is multi-day, your rate will be the above fee plus $50 (1-200 ppl) or $100 (201-500+) per additional day.

Important To Note
The above facilities and areas are available for rental from May through mid-October. Applications for a special event will not be reviewed or approved more than nine months in advance of an event. Rental will not be guaranteed until the security deposit is received in full. Security deposits are refundable and will be returned without interest within 30 days after the date of the event. All applicants, regardless of agreed fees, will have to submit a (refundable) security deposit in order to reserve any facility or area, no exceptions.

The applicant is responsible for the cleaning of the interior and/or exterior of any facility or area after rental. Applicants are also responsible for arranging and paying for sanitation services needed at their event, including porta-potties and hand-washing stations. The Town provides trash cans and removes them after the event. However, if 350 or more attendees are expected at the event, the applicant will need to contract for dumpster service and labor to conduct regular trash removal from the town-provided trash cans throughout the day(s) of the event. Recycling services must also be contracted by the applicant. Proof of
the service agreement for sanitation services will be required one week in advance of the event date.

Please note that no sound or special lighting equipment is available at the Lundgren Theater. Applicants will need to contract for such services and equipment. The stage is equipped with overhead fluorescent lighting only. Limited seating is available in the theater's backstage area; these tables and chairs are not to be used outdoors. The kitchen area is modestly stocked with pots, pans, a coffee maker, utensils, etc.

If you bring any equipment or structures onto the grounds of facilities or areas, you must meet with a Public Works representative at least one week in advance of the event to get approval and placement instructions. This is to avoid potential damage to irrigation lines and turf.

These facilities and areas are public venues; therefore, smoking or vaping of tobacco or any other illegal substance, glass of any kind, and dogs or other pets are not allowed. If alcoholic beverages are to be served, the proper permits must be acquired from the Town Clerk prior to the event.

The Fox Den is a kitchen/concession facility with a commercial oven, stove, double commercial sink, refrigerator, and concession windows. This facility is available for kitchen access when serving an event on the Lundgren Lawn. This facility is not intended, nor available to rent as a commissary kitchen for events elsewhere in the County.

The Town parks/park structures, pickleball courts, and horseshoe pits are public spaces, typically available on a first-come, first-served basis. These facilities may be reserved and rented for special events through this application process. Notice of the event dates, times, and area closures to the public will be posted at the location two weeks prior to the event; however, some patrons may not be aware of the notice.

The Town requires applicants hosting events with more than 100 attendees to provide a certificate of insurance with a $1,000,000 combined single coverage plan naming the Town of Gypsum, its officers, officials, and employees as additional insured, for any Town of Gypsum facility or area being rented for an event. The Town of Gypsum does offer special event insurance-pass through coverage for those unable to provide their own.

Please inquire for more information on the pass-through option. If your event will be smaller than 100 attendees/guests, does not utilize the interior of any Town facility, and will not have alcohol served or involved, special event liability insurance is not required.

Last and most importantly, we understand that events and plans for events may change throughout the planning process. In the spirit of keeping everyone informed and up to date, please be sure to notify town of any changes to your event (times, equipment, attractions, etc.) as soon as possible.